Our experienced team is great at organising AGMs for all kinds of Clubs, Committees, Trusts ......

Confirm Details

• Venue bookings

• Catering and refreshments 

• Audio/visual equipment 

Documentation

• Board / Committee Booklets (containing)

• Agenda finalised and distributed

• Previous AGM minutes prepared

• Financial statements

• Reports from the Chairperson, Treasurer, and any committees.

Compliance

• Ensure notice period meets legal requirements

• Proxy forms and voting procedures prepared

• Confirm quorum requirement

Logistics

• Seating plan and name tags

• Registration desk setup

• Sign-in sheets or digital check-in

Communication

• Send reminders to attendees via (Txt, Email or Post)  

• Prepare presentation slides

• Print or upload all documents to OneDrive

Post-AGM

• Draft minutes template

• Plan for follow-up actions and resolutions